Supplier Profile: Set payment terms
You can add rules to each supplier profile. These rules will be applied automatically, you don’t need to do anything else.
So there is no confusion: Your users will be informed with every invoice that a rule is applied here.
Specify payment method
You always pay with credit card at this supplier but there is no reference to this on the invoice? No problem, you can save the payment method credit card. This way the invoices will be marked as paid directly.
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Open the Supplier Profil
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Select the category Payment defaults
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Select when this rule should be applied: Use method
Always = This rule will always, really always, be applied.
If missing on invoice = rule will be applied only if no information about the payment method can be found on the invoice -
Select which payment method should be used under Payment method.
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Click Save
Specify payment terms
This function is useful if you have individual payment agreements with a supplier, the invoices often or always do not contain payment terms, or you want to deviate from the payment terms on the invoice.
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Open the Supplier Profil
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Select the category Payment terms
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Select when this rule should be applied: Use terms
Always = This rule will always, really always, be applied.
If missing on invoice = rule will be applied only if no information about the payment method can be found on the invoice
Additionally: Applied in addition to the information located on the invoice -
Click + Payment terms
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In the Due days field, enter the number of days in which the invoice should be paid. (For example, 30 for Due in 30 days).
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In the Discount amount field, enter the amount by which the invoice amount should be reduced.
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In the Discount percent field, enter the percentage by which the invoice amount should be reduced. (Example 2 for 2% discount from the total gross amount).
Note: You do not have to enter any information. For example, if you want to specify that invoices are always due in 30 days, just enter 30 in the Due days field.
Note: When using Discount you should enter 2 rules.
Example:
- due days 14, Discount percent: 2
- due days 30
Result:
If Invoices are due in <= 14 days, use discount 2%
Without discount due in 30 days.