Payment run

Select all invoices to be transferred, get approval and pay on time. The payment run is that simple with SMACC. Here are the complete instructions on how to work with the payment run:

Note: To create, modify or delete a payment run you need the appropriate authorization (role).

User roles which have access to the payment transactions by default:

  • Owner/Administrator
  • Accountant
  • treasurer (attention: additional role)

Configure approval process for payment runs

  1. Open the company settings (main menu/client).
  2. Search the workflow paymentRun (This process is available by default by the tool)
  3. Add the required process
  4. Click Save

Note: If you don’t enter a process, the payment run will be automatically approved without any further review by User.

Example approval process for payment runs

If the total amount is bigger than amount 10.000
Approval from User 1 and User 2
If the total amount is less than amount 10.000
Approval from User 1

Create a payment run

  1. Click Payment Run
  2. Selcet All Liabilities
  3. Optional: Use the filters
  4. Select the invoices to be paid by bank transfer
  5. Click New Payment Run
  6. Check the “Bank account” specification. This is your bank account which will be used for the payments. If you have saved more than one bank account, you can change the account.
  7. Click Send to approval

Icon Clock:
This invoice is now due or even already overdue.

Cross symbol:
This invoice cannot be included in a payment run. Possible reasons: Invoice is not yet approved or essential information such as bank details is missing. Move your mouse pointer to the cross icon for more information.

Approve or Reject a payment run

  1. Open the payment run which is waiting for your approval (for example via Dashboard)
  2. Click Approve or Reject

Change a payment run

A payment run cannot be changed. The payment run must be deleted and created again.

Delete a payment run

You have created a payment run, sent it for approval and now you want to delete it:

  1. Click Payment Run
  2. Selcet My payment Runs
  3. Select the payment run
  4. Select 3 points menu & choose Delete.

You have received a payment run for approval and want to delete:

  1. Open the Payment run which is waiting for your approval (for example via Dashboard)
  2. Click Delete

Partial payments in a payment run

  1. Click Payment Run
  2. Selcet All Liabilities
  3. Optional: Use the filters
  4. Select the invoices to be paid by bank transfer
  5. Click New Payment Run
  6. Check the “Bank account” specification. This is your bank account which will be used for the payments. If you have saved more than one bank account, you can change the account.
  7. Change the payment amount (less than the invoice amount) for the invoices.
  8. Click Send to approval

The remaining amount is still displayed in the All liabilities overview, as well as the fact that a partial payment has already been made. You can include the remaining amount in a later payment run.