Contract management
SMACC contract management organizes your contracts. You can create documents on an individual schedule (e.g. monthly) which you can either send for approval or have approved automatically. You can also manage and fully automate the accounting of contracts.
Create a new contract:
- Main menu/contracts
- Add contract
Enter the contract data and the contract document:
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Select the sender/creditor
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Enter the recipient data or select details from a profile
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Optional: enter a short description of the contract
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Contract date start
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Optional: contract date end
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Select a contract type
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Contract number
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Currency
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Tax rates country
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Payment type of the contract
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Optional: last termination date
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Optional: last termination date reminder (period)
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Optional: Automatically calculated or manual entry: Last termination date reminder
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User to whom a reminder should be sent at the end of the contract
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Workflow
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Optional: Automatic approval
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Optional: Accounting
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select Interval Automatic document creation
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select an execution day (e.g. always on the 1st day)
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select Execution start date
Note: The earliest possible start date is tomorrow
- upload the contract
Example:
| Field | Value |
|---|---|
| Type: | Rental agreement |
| Contract period: | 01.01.2016 - 31.12.2026 |
| Notice period: | 1 month before the end of the contract |
| Description: | Rent office Berlin, Berliner Straße |
| Contract start date: | 01.01.2016 |
| Contract date end: | 31.12.2026 |
| Type of contract: | Tenancy agreement |
| Contract number: | MV12345789 |
| Currency: | Euro |
| Tax rates from country: | Germany |
| Payment method: | Direct debit |
| Last termination date: | 30.11.2026 |
| Last termination date reminder: | 2 months before termination date |
| Last termination date reminder: | 31.10.2026 (will be calculated automatically) |
| Contract end reminder: | User 1, User 2 |
Accounting:
| Field | Value |
|---|---|
| Automatic document creation (interval): | Monthly |
| Execution on day of the month: | 1. |
| Execution start date: | 01.03.2025 |
| Execution end date: | 01.01.2026 |
| Tax: | Standard |
| Booking text: | Rent office Berlin, Berliner Straße |
| Quantity: | 1 |
| Net amount: | 1,000.00 |
| Tax amount: | 190.00 |
| Gross total: | 1,900.00 |